Legal teams often have to manage complex processes, review several legal documents and follow up on the progress of tasks and projects. But often these tasks can take too much the legal staff’s time when performed manually. This takes away from the time that’s needed to address other core tasks that require a higher level of efficiency, such as performing tasks related to client counseling and contract negotiations. However, legal teams can take advantage of JIRA to help solve these issues and boost productivity. Here are five of the most effective JIRA features that legal teams love:
When important stakeholders delay completing a task, it can delay the legal review process. This can mean missed deadlines and extra costs. However, legal teams can leverage the Notifications feature to avoid these issues. This JIRA feature makes it easy to notify attorneys and other important parties to complete a task, such as reviewing non-disclosure agreements or providing feedback on the legal terms used in a contract. For instance, a team member can use the @mention function to send a notification to immediately get the attention of the parties who need to complete the task.
2. Business Templates
With the Business Templates feature, legal teams can effectively manage the approval of vital legal documents. These templates are resourceful for reviewing, editing and approving tasks, documents and processes before anyone signs important contracts, such as non-disclosure agreements (NDAs) or copyright policies. For example, paralegals can use the Document approval template to create audits and collect valuable information. This helps them to track who edits the documents so they know who to refer to if the documentation requires another action or change.
3. Reports and Dashboards
Managing the performance of a legal team is crucial to determining if a process is working or if it requires improvement. With the Reports feature, legal team managers can gather insights on the performance of the team and how well the process is moving. For example, project managers can run reports on the status of tasks assigned to paralegals and view the task completion by percentage. This helps project managers easily track how well paralegals are handling each task.
4. Power Search
Finding legal documents can quickly consume the time of legal staff. In fact, workers spent up to 136 minutes or about 2.27 hours per week just searching for documents. Thus, it’s critical for legal staff to find the tasks they need to effectively manage the approval of time-sensitive documents. With the Power Search feature, legal staff can locate files and tasks easily. For instance, staff members can quickly find unfinished tasks or issues by using the Search Issues function, setting rules to find the specific issue or user. They can then create and save a filter to manage the backlog of unresolved tasks.
JIRA’s features were built to facilitate full transparency among teams. That’s why the platform is useful for ensuring everyone in the legal team is on the same page. For legal teams that use JIRA via the cloud, they can take advantage of the Boards feature to gain real-time insights fast. This feature helps legal teams easily manage and view the progress of their projects with real-time visibility. For example, project leaders can quickly view the tasks that their paralegals are working on and view which issues are unresolved. This helps project managers quickly identify issues so that unresolved tasks can be addressed immediately.
Managing legal documents, tasks and contracts does not have to be time-consuming or complex. By using JIRA, legal teams can simplify their business processes and tasks to provide the best service to their clients. For safe, secure hosting for your legal team’s JIRA instance, contact us.