How to Use JIRA in Lieu of an HR System

HR systems play an integral role in automating repetitive processes, minimizing errors and enhancing overall productivity. But sometimes a complete HR system is not accessible right away or even in the budget. That’s why it’s crucial for HR managers to use an alternative system that can handle HR activities for several employees at once, and JIRA is a great tool for achieving this task. Here is a quick guide that managers can reference to leverage JIRA in lieu of an HR system.

1. Onboarding

Getting new employees on board calls for taking advantage of a platform that is easy to use and strong enough to support multiple users at once, and JIRA proves beneficial for onboarding activities in lieu of an HR system. For example, JIRA can be used to assign tasks for new employees to complete, such as assessments or assignments. HR managers can even create sub-category tasks that are related to the assignment. Moreover, managers can use JIRA’s clone functionality so that they don’t have to create several subtasks each time they have to include a new employee in the onboarding process. It’s also easy to customize the project to reflect completed tasks and evaluations to ensure each new employee is on track.

2. Tracking Candidates

It’s crucial for HR managers to keep track of prospective candidates for new positions in the company, and JIRA helps simplify tracking candidates. For example, managers can add each candidate’s cover letter, resume and other important documents to their profile by adding tasks per candidate using JIRA’s issues feature. Managers can also create custom fields for specific tasks and automate tasks to ensure tracking activities occur as the incident or event happens. This helps HR managers to keep track of the candidate’s credentials and interactions throughout the hiring process.

3. Project Management

JIRA can be used to simplify tracking and managing projects when managers use its various features and customizable settings. For instance, JIRA settings are customizable so that HR managers have defined labels for each project that they are working on. They can also use the powerful search tool to find what is left to complete on a project and other specific details. This makes sorting through the content faster so that HR managers can locate important tasks or issues when they need it.

JIRA boards are also useful for quickly identifying issues and helps project managers visualize the entire project thanks to its Kaban-style design and layout. HR managers can also prioritize tasks on their boards easily by moving each task around in the column and ordering them based on due date or priority.

4. Task Management

When HR managers use JIRA’s business project templates to manage tasks, such as analyzing job duties or developing employee training objectives, they can easily manage the workflow of their assignments. For example, managers can use the task management project template and set up reminders, including setting up incoming emails to communicate to JIRA to automatically generate a task. This helps managers to easily keep abreast of the tasks they have to complete in a timely matter while reducing manual work.

5. Management of Performance Reviews

Managers can stay on top of performance reviews with the help of JIRA and set up automatic reminders using the notifications feature. For example, managers can use @mentions to notify employees of important performance review meetings and tasks, including performance planning sessions, self-assessments and touch-base meetings. This helps HR managers save time and keep on time for the performance review.

By using task management tools and customized functions in JIRA, it’s possible to manage human resources activities sans an HR system. Company managers can take advantage of JIRA to handle their HR activities so they can save time and focus on other important core HR activities. If you need expert hosting and management for your JIRA system, contact us!